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Springshare Products at UCI Libraries: Add or Delete Available Time Slots

Info Box

Add or delete availability time slots to your appointment schedule.

Additional resource: https://ask.springshare.com/libcal/faq/1516

Step 1

Login to LibApps https://uci.libapps.com/libapps/login.php

  • LibCal
  • Appointments
  • Availability tab

 

Step 2

See Add/Delete Availability window:

Select Start Time

Select End Time

Note:

Use a minimum booking time (between Start and End Times):

  • W39C, HumCore, and Subject Groups
    • librarian needs to schedule 1 hour or longer
  • Bio & Health Sciences
    • librarian needs to schedule 1.5 hours or longer

Have a meeting ALREADY booked in Outlook?
DO NOT set up Start Time right after your booked meeting.

See below this table for details about padding time.

Step 3

Select Single Date OR Repeat Pattern

OR

Step 4

Frequency - 1 (skip and leave 1 selected)

Step 5

Select Start Date

Select End Date                   

   

Step 6

Select Location Virtual (Zoom) OR In-Person

                   

OR

             

Step 7

Select All Groups OR Specific Group

Click 

To Delete Availability - Step 1

To Delete Availability for Single Date OR Multiple Dates/Times:

Select Location Virtual (Zoom) OR In-Person

          

OR

Step 2

Select All Groups OR Specific Group

Step 3

Single Date (30 min block of time):

Double-Click on the green time slot on the calendar (right side of screen)

Click 

Step 4

Multiple Dates and/or Times:

Select Start Time

Select End Time

Select single date or repeat pattern

Frequency - 1 (already selected)

Select Start Date

Select End Date

Click  (checking for booked appointments)

Click 

Further info

Padding

LibCal will set available times based on the duration and padding pre-set by each Group.

  • Padding for General/39C and HumCore (set for 30 minutes)
  • Padding for Subject Groups (set for 15 minutes)

When you set up appointments, availability windows must be long enough for the appointment duration as well as the padding time AFTER.

If you have currently booked meetings in Outlook, please allow time BEFORE setting your LibCal Appointment Start Time.

Need to Update Settings?

Once you set up your initial settings and schedule appointments, making changes will not affect existing appointments. It will only apply to subsequently created sessions.

To change existing sessions, delete them and start over.