The federal government is making significant moves to encourage open access to research. This summer, the White House Office of Science and Technology Policy (OSTP) made national headlines with its new guidance that, by 2026, research funded by all federal agencies should be made freely and immediately available to the public, with no embargo.
“Right now, you work for years to come up with a significant breakthrough, and if you do, you get to publish a paper in one of the top journals,” the White House announcement quoted then-Vice President Biden as saying in remarks to the American Association for Cancer Research in 2016. “And here’s the kicker — the journal owns the data for a year.”
The new guidance will bring about three significant changes to the status quo:
While the agencies are being given time to determine how they will operationalize the new guidance, the principles at its heart are in sync with the University of California’s long-standing commitment to make our research freely available to the scientific community and the public.
Here is what UC researchers should know now about what to expect:
When will these changes go into effect?
The OSTP guidance directs all federal grantmaking agencies to implement the recommended changes no later than Dec. 31, 2025. Some agencies may update their grant requirements sooner.
What will I need to do with my research articles once this policy takes effect?
While many of the details are yet to come as each federal agency determines how they will implement the OSTP guidance, what we can infer now is that:
How does this federal guidance interact with UC’s open access publishing options?
As a UC researcher, you do not have to wait for this government policy to be implemented to make your research open access. In fact, the University of California has had an Open Access Policy in place for many years that enables UC authors to make their research publicly available immediately. To do so, you have several options:
Will the new federal guidance make it easier to get funding to cover the cost of open access publishing?
While we do not yet know the details of how each agency will implement the OSTP guidance, based on the current approach of the large federal agencies, there will be a no-cost option available — such as an approved government repository — where you (or the publisher) can deposit your manuscript and meet the open access requirement at no cost.
Importantly, the financial models of these agreements work when enough authors who do have research funds available for open access publishing pay their share. Most funding agencies already allow funds to be used for open access publishing fees, including flexible money that may not have been allocated explicitly for this purpose in the grant budget at the outset. The OSTP guidance, which specifies that “federal agencies should allow researchers to include reasonable publication costs,” reinforces this position for all federal agencies.
Where and how do I share my data?
As agencies implement the OSTP guidance on data sharing, they may recommend or require specific repositories. Until those details are known, a subject-specific repository is usually the best place to share your data since it will be an intuitive location for other scientists to look for datasets in a particular field. There are also general repositories that take in a variety of subjects and interdisciplinary datasets. UC has partnered with the Dryad repository, and UC affiliates can deposit data there for free (as long as it is open and unrestricted, and contains no personally identifiable human subject information; see their FAQ for details).
Tip: When submitting data to a general repository, include data collection protocols, instruments, and other relevant documentation to ensure ease of data reuse. This will significantly enhance how FAIR (findable, accessible, interoperable, and reusable) the data are.
Who can I contact if I have more questions?
If you have questions that were not answered above, please contact Mitchell Brown, Scholarly Communications Coordinator for the UCI Libraries, firstname.lastname@example.org