There are four methods to ensure that an applicable paper is submitted to PubMed Central (PMC) in compliance with the NIH Public Access Policy. Carefully consider where to submit your manuscripts for possible publication. See the steps below to determine the submission methods:
Note: Awardees are responsible for ensuring manuscripts are submitted to the NIHMS upon acceptance for publication.
1 Final published article: The journal’s authoritative copy of the paper, including all modifications from the publishing peer review process, copyediting and stylistic edits, and formatting changes.
2 Final peer-reviewed manuscript: The Investigator's final manuscript of a peer-reviewed paper accepted for journal publication, including all modifications from the peer-review process.
Important Changes to NCBI Accounts Coming in 2021
Do you login to NCBI to use MyNCBI, SciENcv, or MyBibliography? Do you submit data to NCBI? If so, please click here to read further to get a first glimpse at some important changes to NCBI accounts that will be coming in 2021. The page also includes instruction on how to link and transition your NCBI account.
Principal Investigators are required to use My NCBI (and My Bibliography specifically) to report their publications in NIH progress reports. My Bibliography is a tool within My NCBI. Publications should not be left off the report for compliance reasons.
Register for an NCBI Account
Follow Steps 2-8 as shown in Figure 2 to complete the NCBI registration
Sign In to My NCBI
There are several ways you can sign in to a My NCBI account, e.g., sign in with your UCInetID, Google, or eRA Commons. However, any of these login access must first be authenticated and linked to the My NCBI account. Signing in using My NCBI username and password
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Linked Accounts
Note: In order to report publications to the NIH, the My NCBI account must be linked with an eRA Commons account.
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Add Delegates | |
Use the 'Delegate' feature to share the work with others in your lab, assistants, research coordinator, or with the librarians.
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Confirm Delegate Connection |
If you have been assigned to be a delegate for a researcher's My NCBI Bibliography and the researcher has already added you as a delegate in his/her account. Follow the steps below to confirm.
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What is My Bibliography and Why?
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Adding Citations from PubMed to My Bibliography
Note: using the Single Citation Matcher will show the variations of an author found in PubMed. To execute the search, only one entry can be selected at a time. After you select an author name and click Search, you can then add all variations in the search box as shown in Figure 8 below.
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Note: In My Bibliography, the color-coding in the publication compliance status bar shown in Figure 10 corresponds to the color coding in the article citation list. Article citations that are compliant with the NIH Public Access Policy have the Public Access Compliance information color-coded in green and they have a PMCID associated with the article citation. In the example shown in Figure 10 on the left, 17 awards are found to be associated with the article. |
Initiating Public Access Compliance The NIH Manuscript Submission (NIHMS) system supports the deposit of manuscripts into PubMed Central (PMC) as required by the public access policies of NIH and other participating funders. Manuscript NIHMS supports many login routes. To simplify the NIHMS process, it is important that you keep your login route consistent. The instruction below illustrates the manuscript submission process with the NCBI account and My Bibliography to the NIHMS system.
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The NIHMS Process 1. The NCBI login will automatically take you to the NIHMS homepage, select Log in again with NCBI account as the image shown below. 2. This will automatically log you into to NIHMS My Manuscripts as shown in Figure 17 on the right. 3. Click "Submit New Manuscript" as shown in the image. 4. This brings up the "Submit Manuscript" window as shown in Figure 18 on the right. Select PubMed. 5. Enter a PMID in the search box, e.g., 32040886 as shown in Figure 19 below. Note: the PMID can be found in the PubMed citation. 6. Click Search. 7. The search returns with the exact citation, click on the little as shown in Figure 19 below.
8. This automatically populates the Submit Manuscript form as shown in Figure 20 below. Click Next to proceed.
9. The Funding window appears, click Search Funding as shown in Figure 21 on the right. Note: If you are depositing files on behalf of an author or PI, you may skip this step. The author or PI will have the opportunity to add relevant funding at Initial Approval. 10. Enter the Award Number in the search box and click Search, e.g., U01 TR002004. This will bring up the Awardees. If relevant, check the box and click Add as shown in Figure 22. 11. After the funding awardees are found and added, the system will return with the relevant Award ID, Title, and PI that are associated with the manuscript as shown in Figure 23. Click Next to proceed. ------------------------------------------------------------- 12. In the next 3 steps, you will see the grayed out NIH Manuscript submission windows with the definition and instruction for Up Upload manuscript file(s), Add file labels, and the Confirm completeness. To proceed, click Next and Done as shown in Figure 24 on the right.
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