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NIH Public Access Policy: NIHMS

Instructions and resources to help the UCI research community comply with the NIH Public Access Policy.

NIH Manuscript Submission (NIHMS) system

  • Developed by NIH,  facilitates the submission of peer-reviewed manuscripts for inclusion in PubMed Central (PMC) in support of the NIH Public Access Policy.
  • Supports the public access policies of other organizations and government agencies (see the Funders List).
  • Allows authors, principal investigators, and publishers to supply material for conversion to XML documents in a format that can be ingested by PMC
  • Provides a multi-step process when depositing a manuscript in NIHMS for inclusion in PMC. The NIHMS process requires an author to approve the deposited files and associated funding before conversion and the PMC-ready version after conversion. See the five-step process summary below: 
  1. Deposit Files: Image users-Image001.jpg
    A manuscript may be submitted by the author, the PI, the publisher, or another third party. Third-party submitters must designate an author or PI to serve as the Reviewer for an NIHMS submission. In these cases, the Reviewer will receive notification of the deposit via e-mail.
  2. Initial Approval:  Image users-Image002.jpg
    The Reviewer reviews the submission to confirm or adds associated funding. The Reviewer either rejects or approves the material for processing in NIHMS.

  3. NIHMS Conversion:  Image users-Image003.jpg 
    NIHMS staff reviews the approved files for completeness, and complete submissions are converted to archival XML. The PMC-ready documents (Web and PDF versions) are checked to ensure they accurately reflect the submitted files. An e-mail notification is sent to the Reviewer when the record is available for final review.

  4. Final Approval:  Image users-Image004.jpg
     The Reviewer reviews the PMC-ready documents (Web and PDF versions) and either requests corrections or approves them for inclusion in PMC. Final Approval is required to complete manuscript processing in NIHMS.

  5. PMCID Assigned: Image users-Image005.jpg
    A PMCID is assigned when Final Approval is complete and the manuscript is matched to a PubMed record with complete citation information. For details, see When will a PMCID be assigned to my manuscript? in the NIHMS FAQ.

Image users-Image006.jpg

Manuscript is made available in PMC following the publisher-required embargo period (if applicable).

Navigating the NIH Manuscript Submission Process

The NIHMS system supports manuscript depositing into PubMed Central (PMC) as required by the public access policies of NIH and other participating funding agencies. The two parts 9.5-minute video provides detailed help with submitting, reviewing and approving your manuscript in the NIH Manuscript Submission (NIHMS) system. (Part 1: Submission and Initial Approval. Part 2: Review and Final Approval (begin at 6 min 40 sec).


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