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NIH Public Access Policy: Submission Methods

Instructions and resources to help the UCI research community comply with the NIH Public Access Policy.
URL: http://guides.lib.uci.edu/nih

Deciding Where to Publish

Carefully consider where to submit your manuscripts for possible publication. You could select from a list of journals that will submit your published article to PubMed Central on your behalf.

How to Get Help@UCI

Email us with your NIH Public Access Policy questions:
nihgroup@uci.edu

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Schedule a consultation for assistance with any of your information needs. Receive help with the NIH public access policy, create My Bibliography, generate a biosketch with SciENcv, literature search, data management plans, and increasing your research impact. 

 

Submission Methods for PubMed Central (PMC)

There are four methods to ensure that an applicable paper is submitted to PubMed Central (PMC) in compliance with the NIH Public Access Policy. See NIH's Submission Methods table to see which method works best for you.

Method A
Journal deposits final published articles in PubMed Central without author involvement

Method B
Author asks publisher to deposit specific final published article in PMC

Method C 
Author deposits final peer-reviewed manuscript in PMC via the NIHMS

Method D
Author completes submission of final peer-reviewed manuscript deposited by publisher in the NIHMS. Authors and awardees are responsible for ensuring that the manuscript is deposited into the NIHMS upon acceptance for publication.

Version of Paper Submitted

Final Published Article

Final Published Article

Final Peer-Reviewed Manuscript

Final Peer-Reviewed Manuscript

Task 1: Who starts the deposit process?

Publisher

Publisher

Author or designee, via NIHMS, upon acceptance for publication

Publisher via NIHMS, upon acceptance for publication

Task 2: Who approves paper for processing?

Publisher

Publisher

Author, via NIHMS

Author, via NIHMS

Task 3: Who approves paper for PubMed Central display?

Publisher

Publisher

Author, via NIHMS

Author, via NIHMS

Participating journal/publisher

Method A Journals

Make arrangements with these publishers

Check publishing agreement

Make arrangements with these publishers

Who is Responsible?

NIH Awardee

NIH Awardee

NIH Awardee

NIH Awardee

To cite papers, from acceptance for publication to 3 months post publication

PMCID or “PMC Journal- In Process”

PMCID or “PMC Journal- In Process”

PMCID or NIHMSID

PMCID or NIHMSID

To cite papers, 3 months post publication and beyond

PMCID

PMCID

PMCID

PMCID


Method A: Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement.

Some journals automatically deposit all NIH-funded final published articles in PubMed Central, to be made publicly available within 12 months of publication, without author involvement.

Method B: Make arrangements to have the publisher deposit a specific final published article in PubMed Central.

Some publishers will deposit an individual final published article in PubMed Central upon author request, and generally for a fee.

For a list of publishers, see "Journals and NIH Policy".

Method C: Deposit the final peer-reviewed manuscript in PubMed Central yourself via the NIH Manuscript Submission System (NIHMS).

Submitting a final peer-reviewed manuscript to PubMed Central (PMC) via the NIHMS involves three tasks, as explained below.  Task 1 may be done by an author or by someone in the author’s organization (e.g., an assistant).  Tasks 2 and 3 must by done by the author.

See details on completing Method C in the side bar on the left.

Method D: Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in the NIH Manuscript Submission System (NIHMS).

In a variation of Method C, some publishers deposit the manuscript files in the NIHMS, provide contact information for a corresponding author, and designate the number of months after publication when the paper may be made publicly available in PMC.

The NIHMS will notify the author when the manuscript files are received from the publisher.  At that point, the author must complete all of the tasks outlined for Method C, except for the file deposit part of Task 1 above.

For further details, see the NIHMS submission tutorial.